Introduction
Notices
About this Manual
Installation
Getting Started
PIM Software
Import, Export, Synch
Imp/Exp, Filtering, Mapping
Warnings, Updating Fields
Schedule + Specific
Lotus Organizer Specific
MS Outlook Specific
ACT 3.0 Specific
ACT 2.0 Specific
SynchroLynx for Word
SynchroLynx for Excel
Backup & Restore
Manual Index
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Online Software Manual Library |
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When you click a button in the Application column of the Application selection screen, select the Zaurus application(s) to communicate with the corresponding Act! application.
The Application button is particularly important for the Contact information being synchronized, imported, and exported between the Zaurus and Act!. Since Zaurus maintains three contact files and three data files (which can be used as contact files), and Act! only has one Contact file, SynchroLynx needs information about what contact information to synchronize, import and export.
Select which Zaurus contact and data files you want to synchronize with Act! by checking them in the far left corner.
Click the Change button to specify specific information that SynchroLynx needs to synchronize multiple Zaurus contact files with a single Act! contact file.
After clicking the Change button from the Application Mapping screen, you can modify this information.
The contact file ID in Zaurus must be stored in one of the Act! User Defined fields in order for SynchroLynx to keep track of which contact file to synchronize a particular contact record with. Specify the Act! User Defined field to store this information.
For any contact entries which are added to Act! and contain no Zaurus contact file ID, specify which Zaurus contact file to put the entry.
This information only needs to be set once for all contact files and Zaurus applications. Any changes which are made, are made for all contact files. Any changes which are made to the database name and made for all Zaurus applications.
Multiple Contact Files in Zaurus
To maintain synchronization between several Zaurus contact files and one PIM contact file, SynchroLynx makes use of a PIM user defined field. The Zaurus contact file ID (i.e. C1, C2, C3) is stored in one of the PIM user defined fields.
For instance, you use three contact files on the Zaurus. Perhaps you call them Customers (1), Sales Leads (2) and Personal (3). You select to Store Zaurus Contacts/ Data Files ID in PIM user defined field 1 (User1). For each person entered in the Customer contact file on the Zaurus, the corresponding PIM entry will have "C1" entered in the User1 field. In this manner, SynchroLynx can synchronize changes between Zaurus and the PIM.
When SynchroLynx is installed, a set of default field maps is defined for you:
Appointment
|
Act! Fields |
|
Zaurus Fields |
|
Date |
= |
Date |
|
Start Time |
= |
Start Time |
|
End Time |
= |
End Time |
|
Regarding + "---" + Contact |
= |
Description |
|
Set Alarm |
= |
Alarm |
|
Alarm Time |
= |
Alarm Time |
|
Private |
= |
Secret |
To Do
|
Act! Fields |
|
Zaurus Fields |
|
Date |
= |
Due Date |
|
Priority |
= |
Priority |
|
Regarding + "---" + Contact |
= |
Description |
|
Completed |
= |
Done |
|
Private |
= |
Secret |
Contact
|
Act! Fields |
|
Zaurus Fields |
|
Contact |
= |
Name |
|
Company |
= |
Company |
|
Phone |
= |
Office + |
|
Ext |
= |
Ext/Direct |
|
Home Phone + ",[SP]" + Ext |
= |
Home + |
|
Title |
= |
Position |
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Address + "[CR]" + |
|
|
|
E-mail System |
= |
E-Mail ID 1 |
|
E-mail ID |
= |
E-Mail ID 2 |
|
User 1 |
= |
User 1 |
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User 2 |
= |
User 2 |
|
User 3 |
= |
User 3 |
|
User 4 |
= |
User 4 |
|
Access |
= |
Secret |
Act! 2.0 and Zaurus Incompatibilities
The following is a list of the most common conditions which will cause an Errors and Warnings screen to be displayed during Synchronize, Import or Export:
|
Condition |
Error or Warning |
What happens |
|
The Zaurus To Do or Appointment description is more than 70 characters. |
Warning |
The Zaurus description field for To Do and Appointment is mapped, by default, to the Act! Regarding field, which has a maximum allowance of 70 characters. If a Zaurus description field has more than 70 characters, a warning will be displayed. The Regarding field for the resulting Act! entry will be the first 70 characters of the Zaurus description. |
Feature Differences and Their Effects
There are differences in features between the Zaurus and Act! that do not result in an Error or a Warning about which you may want to be aware.
|
Condition |
What happens |
|
|
Zaurus Appointment Start Time is after the End Time. |
While Zaurus allows a Start Time which is after the End Time for the same day, Act! does not. When an appointment in this condition is communicated to Act!, the resulting Act! record will be from the Start Time to the End Time of the following day. For example: |
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|
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Zaurus Appointment |
Act! Appointment |
|
|
6/1 from 10:00am to 9:00am |
from 10:00 am 6/1 to 9:00am 6/2 |
|
Act! has only three choices for To Do priorities, while you can enter any letter or number in Zaurus To Do priority. |
Zaurus Priority space 0 1 2 3 and greater Any letter |
Act! Priority Low Low High Medium Low Low |
This manual is Copyright © 1997 by RuppSoft, LLC. All Rights Reserved.
It may not be reproduced without the express written consent of RuppSoft, LLC.