Introduction
Notices
About this Manual
Installation
Getting Started
PIM Software
Import, Export, Synch
Imp/Exp, Filtering, Mapping
Warnings, Updating Fields
Schedule + Specific
Lotus Organizer Specific
MS Outlook Specific
ACT 3.0 Specific
ACT 2.0 Specific
SynchroLynx for Word
SynchroLynx for Excel
Backup & Restore

Manual Index
Online Software Manual Library

Lotus Organizer Specific Information

Lotus Organizer Specific Information

Application Mapping

Application Mapping

When you click a button in the Application column of the Application selection screen, select the Zaurus application(s) to communicate with the corresponding Organizer Section.

The Application button is particularly important for the Contact information being synchronized, imported, and exported between the Zaurus and Organizer. Since Zaurus maintains three contact files and three data files (which can be used as contact files), information about which contact files to communicate with and the Sections with which they belong is crucial.

Select the Zaurus applications you want to synchronize, import or export.

Organizer Database / Section

After clicking Change from the Application Mapping screen, select the Organizer database and Section with which to communicate this Zaurus application.

Since Lotus Organizer supports the concurrent use of multiple data files, SynchroLynx allows you to select different organizer files for synchronizing with the different Zaurus applications. Select the Organizer Section (Tab) for this Zaurus data. For more information on Organizer Sections, see the documentation accompanying Lotus Organizer. Each Zaurus application (Appointment, To Do and Each Contact file) can be communicated with only one Lotus Organizer section. For more information on Lotus Organizer sections, see the Lotus Organizer documentation.

Zaurus applications can only be mapped to an appropriate Lotus Organizer section type:

Zaurus Application

Lotus Organizer section type to map to

Appointments

Calendar or

Calls

To Do

To Do

Contacts

Address

How do I change the Organizer file I am communicating with?

To change the Organizer file with which to communicate a particular Zaurus application:

  1. Open Lotus Organizer.
  2. Open the Organizer file you wish to use by selecting File, Open and selecting the appropriate file.
  3. Make sure the file is saved as a multi-user file by selecting File, Save As.
  4. Under Save As Type, select Multi-user access Organizer.
  5. Click Save. You will be prompted to over-write the file. As you are saving the file by its own name, this is not problematic.
  6. From the Organizer menu, select Zaurus, and the operation that you wish to perform (i.e. Synchronize).
  7. For the Zaurus application you wish to change, click the Application button.
  8. For each Zaurus application you wish to change, select the application with a single click and click the Change button.
  9. Enter the full path and file name in the Organizer Database Name field by typing or by clicking the Browse button.
  10. Select the Lotus Organizer section to communicate the Zaurus application with.
  11. Click OK.
  12. Click OK.

Field Mapping

Default Field Mapping in Lotus Organizer

When SynchroLynx is installed, a set of default field maps is defined for you:

Appointment

Organizer Fields

 

Zaurus Fields

Date

=

Date

Time

=

Start Time

To Time

=

End Time

Description

=

Description

Alarm Flag

=

Alarm

Alarm Time

=

Alarm Time

Confidential

=

Secret

To Do

Organizer Fields

 

Zaurus Fields

Due/Completed Date

=

Due Date

Priority

=

Priority

Description

=

Description

Status

=

Done

Categories

 

Label1 + "," + Label2 + "," + Label3 + "," + Label4 + "," + Label5

Confidential

=

Secret

Contact

Organizer Fields

 

Zaurus Fields

Last Name + ",[SP]" +
First Name + "[SP]" +
Title



=



Name

Company

=

Company

Phone

=

Office #

Ext

=

Ext/Direct

Fax

=

Fax #

Home Phone

=

Home #

Tel 2

=

Other #

Job Title

=

Position

Street + "[CR]" +
City + ",[SP]" +
State + "[SP][SP]" +
Zip + "[CR]" +
Country





=





Address

E-Mail

=

E-Mail ID 1

Home E-Mail

=

E-Mail ID 2

Business Notes

=

User 1

Home Street + "[CR]" +
Home City + ",[SP]" +
Home State + "[SP][SP]" +
Home Zip + "[CR]" +
Home Country





=





User 2

Home Notes

=

User 3

Business Assistant

=

User 4

Confidential

=

Secret

Organizer and Zaurus Incompatibilities

Error and Warning Conditions

The following is a list of the most common conditions which will cause an Errors and Warnings screen to be displayed during Synchronize, Import or Export:

Condition

Error or Warning

What happens

How to fix it

An Organizer category for a task has more than 12 characters.

Warning

The Zaurus Label for a To Do is mapped, default, to the Categories in Organizer. The Zaurus Label may have no more than 12 characters. If an Organizer category has more than 12 characters, a Warning is issued.

When a change is made to this Zaurus To Do entry, and then synchronized with Organizer, the Organizer category is changed to the truncated label.

The resulting To Do entry on the Zaurus has a label with the category truncated to 12 characters.

Make the category name which is used by the Task contain only 12 characters or less.

Organizer To Do entries use more than 32 categories total.

Error

The Zaurus Label for a To Do is mapped, default, to the Categories in Organizer. The Zaurus has only spots for a total of 32 labels. If all the To Do entries in Organizer use more than 32 categories, an error will occur. The To Do entries which push the number of labels past 32 will not be communicated.

Use a To Do filter which reduces the To Do entries communicated. With less To Do entries being transferred, possibly, fewer categories will be in use.

OR

Reduce the total number of used categories in Organizer to 32 or less.

Individual Organizer field contains more than 2K (kilobytes ) worth of data.

This is a fairly rare occurrence.

Error

Each Zaurus field can only contain a maximum of 2K worth of data. If you have an Organizer entry which has an individual record with more than 2K of data, an error will occur and that record will not be communicated to the Zaurus.

Identify the offending record and delete some of the data.

Feature Differences and Their Effects

There are differences in features between the Zaurus and Organizer that do not result in an Error or a Warning about which you may want to be aware.

Condition

What happens

An Organizer To Do has more than 5 Categories associated with it.

Organizer To Do categories are mapped, by default, to Zaurus To Do labels. A Zaurus To Do may only have 5 Labels assigned to it. An Organizer To Do which has more than 5 categories will be communicated to the Zaurus with only 5 categories. The rest will be truncated.

Zaurus Appointment Start Time is after the End Time.

While Zaurus allows a Start Time which is after the End Time for the same day, Organizer does not. When an appointment in this condition is communicated to Organizer, the resulting Organizer record will be from the Start Time to the end of that day. The End Time will remain the same, but the duration of the appointment will bring the appointment to the end of the day.

A Zaurus To Do priority is added as something other than No Priority, 1, 2, or 3, which are the only priorities available in Organizer.

Zaurus Priority

0 or spaces

1

2

3 or anything else

 

No priority

1

2

3

 


This manual is Copyright © 1997 by RuppSoft, LLC. All Rights Reserved.
It may not be reproduced without the express written consent of RuppSoft, LLC.